Why Data Residency in monday.com Matters More Than Ever
Have you ever asked yourself where your monday.com data is hosted? Whether it’s the US or the EU , data residency has become a hot topic, especially since the introduction of GDPR (General Data Protection Regulation) in 2018.
For businesses operating in the European Union or handling EU citizen data, knowing and controlling where that data is stored is crucial to remain compliant and earn your customers’ trust. Want to know more about this? Keep reading the article or quickly get in contact with the experts, that’s us at Idalko we are the experts.
How to Check Your monday.com Data Location in 3 Clicks
Finding your current data location in monday.com is easier than you think. Follow these steps:
- Click on your profile picture in monday.com
- Go to Administration
- Select Profile; your data location appears at the bottom of the screen.
If your data is currently hosted in the United States, but you serve EU-based customers, it may be time to reconsider your hosting setup. Data stored outside the EU, while working with EU customers’ data, can be risky. In the EU, we have more assurance and better regulation, as outlined in the GDPR guidelines. Give your customers some trust,and ensure that their data is locally hosted.
A Quick Refresher: What is GDPR and Why Should You Care?
The GDPR was designed to protect the personal data of EU citizens, giving them rights such as:
- Knowing where their data is stored
- Requesting edits
- Requesting deletion
As a company, you are responsible for handling your customers’ data with care. If possible, host your data locally within the EU, or explain why it isn’t.
Hosting data in the EU:
- Simplifies compliance
- Minimizes legal uncertainty
- Strengthens client trust
Learn more about GDPR from trusted sources:
What is GDPR – gdpr.eu
GDPR Guide – gdpr-info.eu
monday.com & GDPR
What we do at Idalko
First Step: Screening Your monday.com Account
Before we migrate your data, we start with a screening of your monday.com environment. This ensures:
- We know what data will be migrated
- We account for workspaces, boards, and dashboards
- We can flag large boards (500+ items) for special handling
We create a detailed migration roadmap based on the screening, outlining the full plan before we touch anything. Rest assured, we always sign an NDA before getting started.
The Actual Migration Process: Step-by-Step
Step 1: Duplicate with Board Templates
We use a monday.com app that allows us to save your existing workspace as a board template, which we then install into the EU environment.
Limitation: This method does not copy over automations, connected boards, or people columns.
Step 2: Use Our Custom Tool “Momito”
We developed an internal tool, Momito, to fill in those gaps, ensuring every essential field is included.
Step 3: Manual Review
We do a side-by-side comparison of your US and EU environments and manually fill in anything missing. Our team repeats this process until the migration is flawless.
Idalko Guarantee: We maintain your US environment for at least four weeks post-migration for quality assurance and data recovery, if needed.
Communication is Everything
While we handle the technicalities, your job is to keep your internal team in the loop:
- Let them know what to expect and when
- Inform them of workspace freezes during cutovers
- Share the migration roadmap with your team
We’ll update the roadmap after each migration day, so you’re never in the dark.
Summary: Why You Should Migrate Your monday.com Data to the EU
- GDPR compliance is not optional and it starts with knowing your data’s location.
- monday.com stores some accounts on US servers by default
- We help you migrate your data from the US to the EU using a proven, secure, and thorough process
- Our team uses both monday.com-native tools and custom tech to ensure no data is left behind
Ready to Migrate? Let’s Talk.
We’ve helped dozens of European companies move their entire monday.com instance to the EU. We’d love to help you, too.
